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Copy fee schedule for public records

Under RCW 42.56.120(2), we are allowed to recover costs directly related to the copying of public records. We cannot charge a fee for inspection of records, or staff time spent on locating records or retrieval of agency records. We are not allowed to make a profit from copy fees. 

List of copy fees

If copy fees are less than $25.00, there is no charge. A 10 percent deposit may be required per RCW 42.56.120.
Requested type Fee
Copy machine/printer
8.5" x 11", 8/5" x 14", 11" x 17"
15 cents per page*
Color copies
8.5" x 11", 8/5" x 14", 11" x 17"
Actual costs incurred by agency
Microfilm reader/printer 15 cents per page
Diskettes Actual costs incurred by agency
Cassette tape Actual costs incurred by agency
Digital storage media (DVDs, CDs, thumb drives, hard drives, etc.) Actual costs incurred by agency
Maps Actual costs incurred by agency
Photographs Actual costs incurred by agency
Scanning fee 10 cents per page
Video cassette Actual costs incurred by agency
Outside vendor Actual costs incurred by agency
Every 4th electronic file or attachment 5 cents

Note: Actual costs incurred by the agency might include sales tax (for example, Kinko's, photographs, videos, etc.).

*Two-sided document equals two pages

Revised September 2017