Under RCW 42.56.120(2), we are allowed to recover costs directly related to the copying of public records. We cannot charge a fee for inspection of records, or staff time spent on locating records or retrieval of agency records. We are not allowed to make a profit from copy fees.
List of copy fees
If copy fees are less than $25.00, there is no charge. A 10 percent deposit may be required per RCW 42.56.120.
| Requested type |
Fee |
Copy machine/printer
8.5" x 11", 8/5" x 14", 11" x 17" |
15 cents per page* |
Color copies
8.5" x 11", 8/5" x 14", 11" x 17" |
Actual costs incurred by agency |
| Microfilm reader/printer |
15 cents per page |
| Diskettes |
Actual costs incurred by agency |
| Cassette tape |
Actual costs incurred by agency |
| Digital storage media (DVDs, CDs, thumb drives, hard drives, etc.) |
Actual costs incurred by agency |
| Maps |
Actual costs incurred by agency |
| Photographs |
Actual costs incurred by agency |
| Scanning fee |
10 cents per page |
| Video cassette |
Actual costs incurred by agency |
| Outside vendor |
Actual costs incurred by agency |
| Every 4th electronic file or attachment |
5 cents |
Note: Actual costs incurred by the agency might include sales tax (for example, Kinko's, photographs, videos, etc.).
*Two-sided document equals two pages
Revised September 2017