Grant & loan guidance and forms
This page provides links and references to information not available inside the Ecology's Administration of Grants and Loans (EAGL) system.
The guidance below will give you an idea of requirements once you become a recipient and are managing a grant or loan agreement with Ecology. You can also find a specific grant and loan funding program and get more information about those.
Guidance for all applicants and recipients
Administrative Requirements for Grants and Loans (the Yellow Book)
This publication establishes the administrative requirements for recipients of all grants and loans administered by Ecology. Topics include financial management, expenditure and income reporting, contracting, and record retention. There are currently three versions of this document. The one that applies to you and your agreement depends on the effective date of your agreement or amended agreement.
This version of the Yellow Book applies to all grant and loan agreements in EAGL, with an agreement signature date OR amended agreement signature date of July 1, 2023 or later.
This version of the Yellow Book applies to all grant and loan agreements in EAGL with an agreement signature date OR amended agreement signature date between August 11, 2017 and June 30, 2023.
This version of the Yellow Book applies to all grant and loan agreements in EAGL with an agreement signature date OR amended agreement signature date between March 2014 and August 10, 2017.
This version of the Yellow Book applies to all grant and loan agreements signed before March 2014.
Environmental review and cultural resource requirements
Environmental review is the process of reviewing a project and its potential environmental impacts. The review determines whether the project meets federal, state, and local environmental standards.
Cultural resources review may be required through the State Environmental Policy Act (SEPA), under Section 106 of the Federal National Historic Preservation Act (for federally funded agreements), or Washington State Executive Order 21-02, Archaeological and Cultural Resources.
Each grant and loan program has its own high-level information page available from the Find a grant or loan page. Those individual pages have links to specific guidance related to environmental and cultural resource requirements.
For projects collecting environmental data
- Quality Assurance Project Plan (QAPP) template and guidance — QAPPs are required for grants and loans that pay for collecting environmental data.
- Environmental monitoring data — Ecology's Environmental Information Management (EIM) system contains environmental monitoring data collected by our scientists and our partners. From this page you can search the EIM database or submit environmental monitoring data to the database.
Payment requests
All recipients of an Ecology grant or loan must register to receive payment from the state of Washington.
- If you already have a Statewide Vendor Number (starts with SWV), you are registered, and you don't need to use this link.
List and link to forms for managing your grant or loan
You will find most forms for managing your grant or loan inside the EAGL system. Some funding programs reference forms not in EAGL, and most of those are available through the Ecology Publications and Forms list.
Maps
- Ecology Administration of Grants and Loans (EAGL) public map displays information about environmental projects funded by grants and loans (2014 - current).
- Ecology’s Coastal Atlas
- Geographic Information System (GIS) Data includes Water Resource Inventory Area (WRIA), Total Maximum Daily Load (TMDL) maps, list of permitted sites, and other data sets displaying geographic and environmental data.
- National Hydrography Dataset (NHD)
- Washington State Water Quality Atlas
Contact information
Dawn Drake
Agency Grant and Loan Coordinator
dawn.drake@ecy.wa.gov