Keeping records

Medium quantity generators (MQGs) and large quantity generators (LQGs) must keep records, typically for five years. Small quantity generators (SQGs) have less requiremnts but are encouraged to keep the records in the list below. 


The table below includes a list of records that generators must keep.

Type of dangerous waste records Who’s required to have these? How long are they required to be kept?

Waste designation records:

  • Proof of waste types
  • Test results
  • MSDS or SDS
  • Other documents that support generator knowledge.
  • SQGs
  • MQGs
  • LQGs
5 years

Notification of Dangerous Waste Activities

5 years (If available in Turbo Waste, paper records not required)

Dangerous Waste Annual Reports

5 years (If available in Turbo Waste, paper records not required)

Uniform Hazardous Waste Manifests (UHWM)

  • LQGs
  • MQGs

5 years

Bills of lading, or other shipping receipts

  • All generators if the UHWM is not required
  • Recommended for SQGs

5 years

Exception reports
  • LQGs
  • MQGs
5 years
Land disposal restrictions (LDR) documents
  • LQGs
  • MQGs
5 years

Weekly inspection logs for dangerous waste accumulation areas

  • LQGs
  • MQGs
5 years
Daily Tank Inspection Log (for keeping track of dangerous waste tank inspections)
  • LQGs
  • MQGs
5 years
Facility inspection reports, logs, and schedule
  • LQGs
  • MQGs
5 years

Employee Training Plan and Records

  • LQGs

Current employees: Ongoing

Former employees: 3 years  

Written contingency plan and quick reference guide

  • LQGs
5 years

Solvent-recycling (still) logs

  • Everyone who uses a still
5 years
Treatment-by-generator (TBG) Logs: Logs showing date and amount of waste treated on site
  • LQGs
  • MQGs
5 years
Current permit and original permit application when treating waste in a permit-by-rule (PBR) unit
  • Everyone treating waste in a PBR unit
ongoing
Spill Reports
  • LQGs
  • MQGs
5 years