Keeping records

Medium and large quantity generators must keep records, typically for five years. Small quantity generators can also benefit from keeping these records, although Ecology doesn't require it.

Dangerous Waste Regulations Checklist includes a section of recordkeeping requirements for medium and large generators.

The table below includes a list of records that businesses must keep.

Type of dangerous waste records	Who’s required to have these?	Keep these records for at least
Notification of Dangerous Waste Activities (also called the Dangerous Waste Site Identification Form)	Any generator required to have a RCRA Site ID Number	5 years (online storage in Turbo Waste OK)
Dangerous Waste Annual Reports	Businesses with a RCRA Site ID Number	5 years (online storage in Turbo Waste OK)
Waste designation records: Proof of waste types, such as test reports, MSDS, or other documents that support generator knowledge	Everyone	5 years
Shipping papers	LQGs, MQGs	5 years
Uniform Hazardous Waste Manifests (UHWM)	LQGs, MQGs	5 years
Bills of lading, or other shipping receipts	Everyone, when the UHWM is not required. Recommended for SQGs	5 years
Spill response plan	LQGs	Ongoing
Employee Training Plan and Records	LQGs	Ongoing - employees 3 yrs - former employees
Spill Reports	LQGs, MQGs	5 years
Emergency plan	LQGs	Ongoing
Training records on emergency preparedness	LQGs	5 years
Weekly inspection logs for dangerous waste accumulation areas	LQGs, MQGs	5 years
Solvent-recycling (still) logs	Everyone who uses a still	5 years
Financial Assurance Records	LQGs	5 years
Exception reports	LQGs, MQGs	5 years
Documents associated with the use of drip pads	LQGs, MQGs	5 years
Logs showing date and amount of waste treated on site	LQGs, MQGs	5 years
Documents associated with the use of containment buildings	LQGs, MQGs	5 years
Waste analysis plans when treating waste for LDR purposes	LQGs	5 years
Waste analysis plans when treating waste in a permit-by-rule (PBR) unit	Everyone treating waste in a PBR unit	5 years
Facility inspection reports, logs, and schedule	LQGs, MQGs	5 years
Written contingency plan	LQGs	5 years
Documentation of claims that materials are not solid waste or are conditionally exempt	Everyone making such claims	5 years
Daily Tank Inspection Log (for keeping track of hazardous waste tank inspections) MS Word \| Adobe PDF	LQGs, MQGs	Keep for 5 years