Keeping records

Medium quantity generators (MQGs) and large quantity generators (LQGs) must keep records, typically for five years.

Small quantity generators (SQGs) have less requirements but are encouraged to keep the records in the list below.

What records should I keep?

The table below includes a list of records that generators must keep, what generators must keep them, and how long you must keep them.

Record type	Generator	Length of time
Waste designation records: Proof of waste types Test results MSDS or SDS Other documents that support generator knowledge.	SQGs MQGs LQGs	5 years
Notification of Dangerous Waste Activities	Any generator required to have an EPA/State Identification (ID) Number	5 years (unless available in Turbo Waste, then paper records not required)
Dangerous Waste Annual Reports	All generators with an EPA/State ID Number	5 years (unless available in Turbo Waste, then paper records not required)
Uniform Hazardous Waste Manifests (UHWM)	LQGs MQGs	5 years
Bills of lading, or other shipping receipts	All generators if the UHWM is not required Recommended for SQGs	5 years
Exception reports	LQGs MQGs	5 years
Land disposal restrictions (LDR) documents	LQGs MQGs	5 years
Weekly inspection checklist	LQGs MQGs	5 years
Daily Tank Inspection Log for MQGs or LQGs (for keeping track of dangerous waste tank inspections)	LQGs MQGs	5 years
Facility inspection reports, logs, and schedule	LQGs MQGs	5 years
Employee Training Plan and Records	LQGs	Ongoing for current employees, and 3 years for former employees
Written contingency plan and quick reference guide	LQGs	5 years
Solvent-recycling (still) logs	Everyone who uses a still	5 years
Treatment-by-generator (TBG) Logs: Logs showing date and amount of waste treated on site	LQGs MQGs	5 years
Current permit AND original permit application when treating waste in a permit-by-rule (PBR) unit	Everyone treating waste in a PBR unit	Ongoing
Spill Reports	LQGs MQGs	5 years

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Keeping records

What records should I keep?

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