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The Dangerous Waste Report summarizes your dangerous waste activities in Washington. If you have an active EPA/State Identification (ID) Number, you must submit a report. Reports are a federal requirement and are:
Due March 1 (we cannot grant extensions).
Submitted through EPA’s reporting platform, RCRAInfo.
After you have requested permissions, log out then log back in for the system to prompt you to complete the ESA. You only need to obtain an ESA once.
NOTE: This portion of the system asks for your information, not the information of the business. Your sensitive information is not saved, only used for verification purposes.
Steps to submit your Dangerous Waste Report
Once you set up an industry account in RCRAInfo and have ESA permissions:
Validate the report. This may require responding to or fixing potential issues.
Sign and submit the report.
Once you submit the report, we will review it and may return it for more information.
Required forms
Site identification (ID) form
The Site ID form provides contact information and a summary of waste activities for the reporting year. All sites with an active EPA/State ID number, regardless of generator category or activities, must complete this form:
Add, fill out, review, and save the form.
You must address any errors before the system will let you save it.
Other reporting forms
Depending on your generator category and activities, you may need to submit one or more of the following forms. Review the criteria for each form to determine if you need to submit it:
The GM form describes each waste stream generated and how it was managed. To complete this form, you need your:
Manifests.
Bills of lading or other shipping papers.
Treatment logs if you treated any waste on-site.
Monthly solvent recycling and distillation logs.
Do you need to fill out this form?
You must submit a GM form if you meet ANY of the following criteria:
Generated special waste (regardless of generator status).
Are a medium (MQG) or large quantity generator (LQG).
The WR form describes each waste stream received from off-site and how it was managed.
Do you need to fill out this form?
You must submit a WR form if you are one of the following:
Commercial recycling facility.
Designated facility (also known as a treatment, storage, or disposal (TSD) facility).
The OI form provides a list of the generators, transporters, and the designated facility for each shipment of dangerous waste. You can find this information on your manifests.
Note: The OI form will prepopulate with the information entered in the GM form.
How to validate and submit your report
After completing your report, you must validate it:
Click the Validate button located below the Site ID form section of the report landing page. If you don’t have an ESA this may be sent to your authorized representative for submission.
Fix any validation issues. The system may present potential validation issues that will either require an explanation or correction. You must attend to these before the system will allow you to sign and submit.
Sign and submit. We will review your report and may return it to you to fix any errors until we notify you that your report is accepted.
How to fix validation issues
The system has validations in place to make sure the data you enter is correct. It will display a “potential issue” if there’s an error or it requires an explanation:
For errors, you need to correct the data. Once corrected the issue will stop displaying the next time the report is validated.
For issues that are not errors, provide an explanation.
You must address all issues before you can submit your report. See our Washington Dangerous Waste Report guide for more information on troubleshooting system issues.
Common validation issues
This message can appear if you entered GM data, but no manifests were uploaded by your vendor into e-Manifest.
To fix this issue:
List your manifest tracking number(s) in the explanation box or the comments box in your GM forms.
If you don’t have your manifests, reach out to your waste vendor for copies.
Note: We may reach out to you for copies of the manifests.
This message can appear if you reported above an NQG/XQG generator category and no GM or WR forms were entered.
To fix this issue:
If your site is a federal very small quantity generator (VSQG), state small quantity generator (SQG) or non-generator, put “Not Required” into the explanation box.
If you are a federal SQG or larger, enter a GM form for each of your waste streams.
This message can appear if the EPA/State ID reported on the GM Form, Box 3.B, does not exist in RCRAInfo and does not start with 'FC' (Foreign Country).
To fix this issue:
Verify the EPA/State ID Number entered is correct and is not a transporter.
If your waste is special waste and it went to a hazardous waste or municipal solid waste landfill, you can enter an explanation stating the waste stream is special waste. You don’t need to correct the TSDF reported.
Report review and acceptance process
After you sign and submit your report, it's sent to us for review. However, the report is NOT ACCEPTED yet. We may return the report to you to fix errors. If this happens, you will need to:
Fix certain issues.
Resubmit your report.
Once your report is accepted, you will receive an email from the system.
Frequently asked questions
No. The report and deactivation are two sperate submissions under different modules. Learn more about how to deactivate your site.
No. All reporting must be submitted online through EPA’s reporting platform, RCRAInfo. We no longer accept paper forms. This includes reports and all notification types.
If only special waste is generated, mark SQG for the state generator category, and "N-Not a Generator" for federal in Section 10A1. You cannot be a state categoy, XQG - no waste generated.
Section 3 of the Washington State Addendum: Check Yes and select all GMs with Special Waste.
GM forms:
Report all special waste.
Use the WASWFACILITY for the designated facility’s EPA/State ID Number.
